Important Information

To be eligible for election to the Board of Directors, you must qualify under Rule 13.2 of the Credit Union's Constitution which provides that an individual is eligible to be a Director if the person:

1. is a Member,
2. has not had a personal representative or trustee appointed to administer the person's estate or property because of their mental capacity; and
3. is not an employee of the Credit Union (unless nominated by the Board and no other employee is a Director).

 You must also submit to a rigorous assessment process to ensure that you are Fit and Proper, a "responsible person" for the position, as follows:

1. The process is initiated when you obtain from the following links and read:

   (a)   the Credit Union's Fit and Proper Policy.
   (b)   Prudential Standard APS 520 'Fit and Proper Requirements'.
   (c)   Australian Practice Guide APG 520 Fit and Proper.
   (d)   'Information for Responsible Person' on Page 2 of a Declaration that you will have to complete.
   (e)   a Questionnaire that forms part of the Declaration.
   (f)    a Role Description for the Board of Directors.
   (g)   a Role Description for each individual Director,
   (h)   a Nomination Form, and,
   (i)    other information regarding the practical workings of the Board. 

   Note: If you have any difficulty downloading these forms or if you have any questions at this stage contact the Secretary (Tony Bowe) who will assist you.
    

2. Complete and submit to the Secretary, the Declaration, Questionnaire and Nomination Form (Items d, e & h above). 
3. Obtain the following Reports:
   
   (i)    a National Police Check from the Australian Federal Police, and,
   (ii)   a credit report from Veda Advantage showing both consumer and commercial credit information about the nominee.
    
4. The Nominations Committee will contact you for an interview to be held in Sydney.
    
5. Nominations for the position of Director H.M.C. Staff Credit Union Ltd close on 24th July, however, please note that Items  1, 2 & 4 (above) will have to have be completed and Item 3 (above) will have to be in train for your Nomination to be acceptable.

Note:

Your Credit Union collects this personal information from you for these purposes:

(a)       to assess whether you continue to be fit and proper person to be a responsible person of H.M.C. Staff Credit Union as an Authorised Deposit-taking Institution under the Banking Act, and,
(b)       to verify information contained in your completed Questionnaire.

 Information about you is also collected from:

(c)        the character referees you nominate in your completed Questionnaire
(d)        other persons and organisations disclosed in your completed Questionnaire, such as previous employees, professional and industry bodies of which you may have been a member, business associates, educational institutions, and,
(e)        the Australian Federal Police 

If you do not give us the personal information we require we will not be able to assess your continued fitness and propriety to hold a responsible person position of H.M.C. Staff Credit Union.

We will retain your personal information for 7 years after you cease to be a responsible person of the Credit Union and we may disclose your information to the Australian Prudential Regulation Authority.

By submitting the completed Questionnaire, you consent to our collection and use of your personal information as disclosed above.

Other Information

• The Board of Directors presently meets at least once per month usually on a Tuesday (late afternoon/evening).

• Committees of the Board meet monthly or on an irregular basis depending upon the requirements of the function(s) performed by the Committee.

• Meetings of the Board are held in Sydney (usually in the city).

• Directors are required to be prepared to undertake additional education.

• Industry meetings, comprising Directors and management from other credit unions, are held once in each six (6) months with a choice of attendance (usually a weekday late afternoon/evening or a Saturday).

• Social activities, often incorporating a guest speaker on an industry related subject, are held on a regular basis.

• There are six (6) Directors of H.M.C. Staff Credit Union Ltd.

• Three (3) Directors are needed to form a quorum.

• The term of office is three (3) years.

• All Directors are elected for a concurrent term.

• A Director may appoint an Alternative Director to act as a Director when he is not available (subject to certain requirements).

• Remuneration of Directors is determined at the AGM.

• In addition to remuneration, Directors are reimbursed all reasonable out of pocket expenses incurred as a result of fulfilling the duties of their position.

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• A Director may appoint an alternative to act as a Director when he is not available providing that the appointment is in accordance with Rule 13.8(3) which provides that:

  Director (but not an Alternate) may give the Credit Union a notice appointing a person eligible to be a Director but is not a Director, to be his or her Alternate. The notice must set out:

  1. the name of the person to be appointed as Alternate,

  2. the term of the Alternate's appointment,

  3. whether the Director appointing the Alternate requires the Credit Union to give notices of Board Meetings to the Alternative, and

  4. whether the Alternative is to have the power to sign circulating resolutions instead of the Director appointing the Alternative.

  The notice of appointment only takes effect if the Board approves the Alternatives appointment. 

• Alternates are required to have an ability and a desire to:

  1. attend all required meetings, training courses and seminars and undertake Director training by correspondence,

  2. make a positive contribution at meetings,

  3. analyse and evaluate agenda proposals including financial results,

  4. keep up to date on what is happening in the wider Credit Union Movement and the market-place, including moves by competitors, new products, market trends, etc.,

  5. accept tasks that require involvement at times other than Board or Committee Meetings and carry out those tasks positively and effectively,

• The position of Alternate would be particularly attractive to any person who is studying in the area's of:

  • accounting,

  • marketing,

  • computing or

  • law

  as the role incorporates opportunities for valuable experience and insight into all of these disciplines.